BCM Reservation Request

The BCM building may be rented to student organizations with the approval of our BCM Campus Minister. The cost is $15 per hour (you must pay for set-up and clean-up times) and $15 per hour technology fee for one of our assistants to run sound/computer (you only pay for these services during the event). Please note that your organization is responsible for setting up your space with tables and chairs (we have them available) as well as cleaning up the space and taking out the trash. To request the building follow the process below:

1. Fill out a Building Rental Request at least one month in advance.

2. Wait for approval from BCM (This may take as long as 10 days)

3. Once approved, you will be sent an invoice to pay your rental fee via cash, check, or card within 7 days.
NOTICE:
Submission of a reservation request does not guarantee approval. The BCM reserves the right to deny any reservation request based on its discretion and the availability of the facility.
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Reservation Terms

A-State BCM Rental Agreement


This Rental Agreement is entered into on approval (by the BCM) of the reservation request, by and between the A-State BCM and the individual or organization renting the building.


1. Rental Period:



  • The minimum rental period is 2 hours.

  • The charge is $15 per hour the building is occupied.

  • Time required for set up or clean up outside the main event is added to the rental length and charged accordingly.


2. Audio/Visual Elements:



  • An additional $15 per hour is charged if audio or visual elements are needed.

  • This will not be charged during setup or clean up times.


3. Reservation Date:



  • The reservation date must not interfere with BCM events that have already been scheduled or that regularly occur.


4. Available Areas:



  • The available areas for use are the Kitchen, Chapel, Lobby, and Restrooms.


5. Event Restrictions:



  • Events cannot consist of non-Christian religious ceremonies or rituals.


6. Set Up and Clean Up:



  • Set up and clean up are the responsibility of the individual or organization renting the building.

  • Individuals or organizations are expected to remove trash from the building and take it to the dumpster across the street in the parking lot of the Northpark Quads.


7. Damages:



  • The cost of replacing or repairing property damaged during the event will be assessed by the BCM and charged to the individual or organization renting the building.


8. Kitchen Guidelines:



  • Food cannot be put down the kitchen sink.

  • If a plumber is called due to damage caused by putting food down the sink, the individual or organization renting the building is responsible for the cost.


9. Compliance with University Guidelines:



  • The BCM is a facility on the Arkansas State University campus, and Renter must observe Arkansas State University guidelines in addition to BCM guidelines.


10. Payment:



  • Payment for the rental, additional services, or damages must be made in full within one week of the event request approval.


11. Reservation Approval:


  • Submission of a reservation request does not guarantee approval.

  • The BCM reserves the right to deny any reservation request based on its discretion and the availability of the facility.


12. Governing Law:



  • This Agreement shall be governed by and construed in accordance with the laws of the state of Arkansas.


By completing this form, the parties acknowledge and agree to the terms and conditions outlined in this Rental Agreement.

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Description

The BCM building may be rented to student organizations with the approval of our BCM Campus Minister. The cost is $15 per hour (you must pay for set-up and clean-up times) and $15 per hour technology fee for one of our assistants to run sound/computer (you only pay for these services during the event). Please note that your organization is responsible for setting up your space with tables and chairs (we have them available) as well as cleaning up the space and taking out the trash. To request the building follow the process below:

1. Fill out a Building Rental Request at least one month in advance.

2. Wait for approval from BCM (This may take as long as 10 days)

3. Once approved, you will be sent an invoice to pay your rental fee via cash, check, or card within 7 days.